Common Receipt Types

Common Receipt Types

(Receipt types will vary based on actual POS setup)

SAFEDROP: Cumulative account of CASH on hand at the time of when the EOD is pulled from the POS.

CREDIT: Transactions processed at the POS with a credit card type

DEBIT: Transactions processed at the POS with a debit card type

DEBIT FEE: Cumulative cost for processing debit card transactions – (will always be a negative number)

PREPAID GIFT CARD: Transactions processed at the POS using prepaid cards

LOTTERY: Scratcher-win PAYOUT

LOTTO: Non-Scratcher-win PAYOUT

PAYOUT: On-site payments made in CASH for a supplier/vendor – this amount needs to be reconciled.

If it is a salable inventory item then reconcile by attaching a non-fuel invoice (use the PAYOUT option in the invoice header)

OR, if it’s a site expense (ex. Landscaper) you can reconcile the amount by attaching an Accounts Payable (A/P) details list.

PAYIN: Inventory products that were sold to customers on accounts with the site. You can reconcile the amount by attaching an Accounts Receivable (A/R) details list.

TOTAL RECEIPTS: All register processed actions.

The TOTAL RECEPITS amount is equal to the SAFEDROP + CREDIT + DEBITDEBIT FEES + PREPAID GIFT CARDS + LOTTERY + LOTTO + CASH PAYOUTS.

TOTAL SALES: A combination of Fuel Sales and C-Store Sales

CASH/OVERSHORT: The difference between TOTAL RECEIPTS AND TOTAL SALES.

You want this number to be as close to $0.00 as possible. If the number is positive then it’s EXTRA (unaccounted for) CASH on site.

If the number is negative then it is LESS THAN the amount of CASH you should have on site. This number can fluctuate based on a variety of factors.

To reconcile to $0.00 you would need to investigate your total sales for the day using the reports available to you on S2K and on your POS system.

At times this over/short may reflect in the next day or previous day’s Recon depending on the last drop before or after the automated EOD drop.